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EnglishCommunication -> Office for your BMW 7 Series 2008-2014
Office*
At a glance
1. "Office"
2. "Current office", "Calendar", "Tasks",
"Notes" or "Reminders"
General information
Contacts, appointments, tasks, notes, text mes‐
sages, and e-mails from the mobile phone can
be displayed on the Control Display if the mobile
phone provides compatible support of these
functions and the necessary Bluetooth stand‐
ards.
3. Open "Options".
4. "Update data"
Cell phone data are transmitted again to the
vehicle.
Information about which mobile phones support
the Office functions can be found at
of compatible mobile phones is available for Of‐
fice.
Office information
The number of unread messages and active
tasks as well as the upcoming appointments are
displayed.
Contents are only displayed in full length when
the vehicle is stationary.
1. "Office"
2. "Current office"
The mobile phone has read-access only.
Do not use Office while driving
3. Select the desired entry to display details.
To avoid becoming distracted and posing
an unnecessary hazard to your vehicle's occu‐
pants and to other road users, never attempt to
use the controls or enter information unless traf‐
fic and road conditions allow this.◀
Requirements
▷
▷
▷
A suitable mobile phone is paired with the
vehicle and connected. In some mobile
phones, data access must be confirmed on
the mobile phone.
Contacts
The time, time zone, and date, refer to
page 80, are correctly set on the Control
Display and on the mobile phone to correctly
display appointments, for example.
At a glance
Contacts can be created and edited. The con‐
tacts from the mobile phone* are displayed as
well if this function is supported by the mobile
phone. Addresses can be adopted as destina‐
tions for navigation and the phone numbers can
be dialed.
Office is activated, refer to page 213.
Updating
Data are updated every time the mobile phone
is connected to the vehicle. Appointment en‐
tries, tasks, notesandreminderscanbeupdated
separately.
Displaying contacts
General information
1. "Office"
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2. "Contacts"
When a contact is edited, the changes are not
stored on the mobile phone. A copy of the entry
is stored in the vehicle.
Selecting the contact as a navigation
destination*
1. Select the desired contact.
2. Select the address.
When contacts from the mobile phone are
used, the address may need to be matched
to the navigation data contained in the vehi‐
cle. In this case:
All contacts are listed in alphabetical order. De‐
pending on the number of contacts, an A-Z
search is offered, refer to page 24.
Correct the address.
A symbol indicates the storage location of the
contacts:
3. "Start guidance" or "Add as another
destination"
Symbol
Storage location
Checking the address as a destination*
No symbol In the vehicle; the address has not
been checked as a destination.
An address that is to be used for destination
guidance must match the navigation data con‐
tained in the vehicle. The address can be
checked for this purpose.
In the vehicle; the address has
been checked as a destination.
1. Select the desired contact and highlight the
address.
Mobile phone.
2. Open "Options".
Dialing phone numbers*
1. Select the desired contact.
2. Select the phone number.
The connection is established.
3. "Check as destination"
4. Correct and store the address if necessary.
If the address is corrected and stored, a copy of
it is stored in the vehicle. The address is not
changed on the mobile phone.
Editing a contact
1. Select the desired contact.
2. "Edit contact"
New contact
General information
A contact can have up to 8 phone numbers,
2 addresses, 3 e-mail addresses and one Inter‐
net address.
1. "Office"
2. "Contacts"
3. Open "Options".
3. Change the entries.
4. "Store contact in vehicle"
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4. "New contact"
3. "Store contact in vehicle"
Selecting the sorting order of the
names*
Names can be displayed in a different order.
1. "Office"
2. "Contacts"
3. Open "Options".
4. "Display: last, first name" or "Display: first,
last name"
5. The entry fields are still filled with the previ‐
ous entries: "Delete input fields"
Depending on how the contacts were stored on
themobilephone, thesortingorderofthenames
may differ from the selected sorting order.
6. Fill in the entry fields: select the symbol next
to the entry field.
7. Enter the text and assign the contact type.
Show contact pictures
8. If the vehicle is equipped with a navigation
system: Enter the address. Only addresses
contained in the navigation data in the vehi‐
cle can be entered. This ensures that desti‐
nation guidance is possible for all ad‐
dresses.
Pictures stored with the contacts are stored in
the vehicle when the mobile phone is connected
to the vehicle. The number of transmitted pic‐
tures depends on the mobile phone. The mobile
phone must support this function.
1. "Office"
If necessary, "Accept address".
9. "Store contact in vehicle"
2. "Contacts"
3. Open "Options".
4. "Show images"
Contact types
Various contact types can be assigned to phone
numbers and addresses.
Display of all contact pictures is activated or de‐
activated.
Symbol
Meaning
Exporting/importing contacts
Home phone number.
Business phone number.
Mobile phone number.
Other phone number.
Home address.
Contacts can be exported and imported via the
Personal Profile, refer to page 33. The contacts
stored in the vehicle are exported, but not those
from the mobile phone.
Deleting contacts
Only contacts that are stored in the vehicle are
deleted. The contacts on the mobile phone*
cannot be deleted.
Business address.
1. "Office"
Specifying the home address
2. "Contacts"
A home address can be stored. It appears at the
top of the contact list.
3. Highlight the contact.
4. Open "Options".
1. "Home"
2. Create a contact.
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5. "Delete contact"or "Delete all contacts".
6. If necessary. "Yes"
Filtering the message list
The message list can be filtered, when more
than one type of message exists.
1. "Filter:"
Messages
General information
Whether or not text messages and e-mails from
the mobile phone are displayed depends on
whether transmission from the mobile phone to
the vehicle is supported. Text messages and e-
mails may not be supported by the service pro‐
vider, or the function may need to be enabled
separately. After the mobile phone is first paired,
transmission may take several minutes. Mes‐
sages are only displayed in full length when the
vehicle is stationary. Messages from the addi‐
tional telephone are not transmitted.
2. Select the type of message.
▷
"All"
All messages are displayed.
"E-mail"
▷
Display of different messages:
Only e-mails from the mobile phone are
displayed.
▷
▷
Text messages.
My Info* messages from the BMW Assist
Portal.
▷
▷
"Service message"
Only messages from the BMW Assist
Concierge service, My Info and BMW
Info are displayed.
▷
Messages from the BMW Assist Concierge
service*.
▷
▷
Messages from BMW Info*.
"Text message"
E-mails from the mobile phone.
Only text messages from the mobile
phone are displayed.
Displaying messages
1. "Office"
Deleting messages
2. "Messages"
Messages from the Concierge service, My Info,
and BMW Info can be deleted.
A symbol identifies the type of message.
Delete a message:
Symbol Message type
Text messages.
My Info
1. "Office"
2. "Messages"
3. Select the desired message.
4. Open "Options".
5. "Delete message"
Delete all messages:
Message from the Concierge serv‐
ice.
Message from BMW Info.
E-mail from mobile phone.
1. "Office"
2. "Messages"
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3. Open "Options".
2.
"Start guidance" or "Add as another
destination"
4. "Delete all messages" or "Delete service
messages"
Text messages
Calling the sender of a text message
1. Select the desired message.
2.
Select the symbol.
Saving the sender in the contacts
1. Highlight the desired message.
2. Open "Options".
3. Start destination guidance, if necessary.
Dialing the number in the message
Up to 4 phone numbers can be transmitted with
a message.
3. "Store as new contact" or "Add to existing
contact"
1. Select the desired message.
Reading the text message out loud*
Read the text messages out loud, refer to
page 230.
2.
"Call":
If the message contains a number, the con‐
nection is established.
My Info
"Select phone number":
Ifthemessagecontainsmorethanonenum‐
ber, select the desired number from the list.
The connection is established.
Starting destination guidance
1. Select the message.
2. "Start guidance" or "Add as another
destination"
Storing an address
1.
Select the desired message.
Dialing the number in the message
Up to 4 phone numbers can be transmitted with
a message.
2. Open "Options".
3. "Store contact in vehicle"
1. Select the desired message.
Displaying additional information
1. Select the desired message.
2. "Further information"
2.
"Call":
If the message contains a number, the con‐
nection is established.
"Select phone number":
BMW Info
Ifthemessagecontainsmorethanonenum‐
ber, select the desired number from the list.
The connection is established.
Starting destination guidance
1. Select the desired message.
2.
"Start guidance" or "Add as another
destination"
Message from the Concierge service
Starting destination guidance
1. Select the desired message.
Dialing the number in the message
Up to 4 phone numbers can be transmitted with
a message.
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Reading the e-mail out loud*
1. Select the desired message.
Read the e-mail out loud, refer to page 230.
2.
"Call":
If the message contains a number, the con‐
nection is established.
Calendar
"Select phone number":
Ifthemessagecontainsmorethanonenum‐
ber, select the desired number from the list.
The connection is established.
Display the calendar
Appointments during the last 20 and the next 50
days can be displayed.
1. "Office"
E-mail*
2. "Calendar"
Displaying e-mails
1. "Office"
The appointments on the current day are
displayed.
2. "Messages"
Selecting the calendar day
1. Select the date.
3. Select the desired e-mail.
Displaying e-mail contacts
If the sender and recipient of an e-mail are trans‐
mitted by the mobile phone, this information is
displayed in the e-mail.
"Sender/Recipient"
If the e-mail addresses are stored in the con‐
tacts, the contact is displayed. Select the con‐
tact to display details.
If the e-mail addresses are not stored in the con‐
tacts, only the e-mail address is displayed.
2. Select the desired day or date.
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▷
▷
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"Next day"
"Date:"
Using contact data
Contact data from appointments, e-mails and
notes can be saved or selected*, refer to
page 230.
"Previous day"
"Today"
Display the appointment
1. Select the desired appointment.
Deactivating the full display
When an e-mail is opened in the vehicle, the e-
mail is fully transmitted to the vehicle. This may
result in charges.
2. Scroll through the appointment if neces‐
sary:
▷
▷
Turn the controller.
Select the symbol.
1. "Office"
2. "Messages"
3. Open "Options".
4. "Fully download e-mails"
Using contact data
Contact data from appointments, e-mails and
notes can be saved or selected*, refer to
page 230.
Only a part of the email from the cell phone
is loaded into the vehicle.
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Reading the appointment out loud*
Read the appointment out loud, refer to
page 230.
Notes
Displaying notes
1. "Office"
2. "Notes"
Tasks
All notes are displayed.
Displaying the task list
Display tasks that are due within the next
90 days.
Displaying the note
1. Select the desired note.
1. "Office"
2. "Tasks"
Sorting the task list
1. Select the header in the task list.
2. Scroll in the note if necessary:
▷
▷
Turn the controller.
Select the symbol.
Using contact data
Contact data from appointments, e-mails and
notes can be saved or selected*, refer to
page 230.
2. Select the sorting criterion:
▷
▷
▷
"Priority (!)"*
"Subject"
Reading the note out loud*
Read the note out loud, refer to page 230.
"Due date"
Displaying the task
1. Select the desired task.
2. Scroll in the task if necessary:
Reminders
▷
▷
Turn the controller.
Select the symbol.
Displaying reminders
Reminders of pending appointments and tasks
are displayed. After an appointment or after a
task is due, the reminder is no longer displayed.
Using contact data
Contact data from appointments, e-mails and
notes can be saved or selected*, refer to
page 230.
1. "Office"
2. "Reminders"
3. Select the desired reminder.
Reading the task out loud*
Read the task out loud, refer to page 230.
The corresponding appointment or the task are
displayed.
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▷
▷
Select the symbol.
Using contact data
Go back one paragraph.
At a glance
To end reading, tilt the controller to the left.
Contact data from calendar entries, appoint‐
ments, tasks, emails and notes can be stored or
selected*.
What to do if...
Information on suitable mobile phones, refer to
page 212.
Displaying contact or selecting phone
number
Appointments, tasks, notes, text messages, or
e-mails from the mobile phone are not dis‐
played.
1.
"Use contact data"
2. Display the contact or select the phone
number:
▷
The mobile phone is not capable of the
missing function or is not connected cor‐
rectly.
▷
Select the contact to display contact de‐
tails.
▷
Select the phone number to establish a
connection directly.
▷
▷
The Office function is deactivated.
The mobile phone is connected as an addi‐
tional phone.
Storing contact data
▷
▷
Appointments are older than 20 days or are
more than 50 days in the future.
1.
"Use contact data"
2. Highlight the phone number or e-mail ad‐
dress.
The tasks have been marked as completed
or have a due date that lies more than
90 days in the future.
3. Open "Options".
4. "Add to existing contact" or "Store as new
contact"
▷
Depending on the number of stored ap‐
pointments, task notes, and messages in
the mobile phone, not all are displayed in the
vehicle.
Reading out loud*
Text messages, e-mails, appointment entries,
tasks, and notes can be read out loud.
Not all appointments and tasks from the mobile
phone are displayed at the right time?
▷
The time zone, time or date is incorrectly set
on the Control Display and mobile phone.
1. Select the desired message, appointment,
task, or note.
The e-mail attachment is not displayed.
2.
Select the symbol.
▷
E-mails are transmitted without an attach‐
ment.
The following options are available during read‐
ing:
Entries are not displayed in full length.
▷
▷
▷
"Pause"
▷
Text were already transmitted from the mo‐
bile phone in a shortened form.
Interrupt reading. Select again to restart
reading.
▷
Synchronization between the mobile phone
and vehicle may take several minutes.
"Back to beginning"
The contact pictures are not being displayed?
Start reading message again from the be‐
ginning.
▷
A max. of 200 contact pictures can be stored
in the vehicle.
Select the symbol.
Skip a paragraph.
The E-mail is displayed with a delay?
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▷
Check the e-mail settings on the telephone
and adjust if necessary.
If all points in this list have been checked and the
required function is still not available, please
contact the hotline or service center.
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