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EnglishCommunication -> Office for your BMW X5 2007-2013
Communication
Office
Office
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The time, time zone, and date, refer to
page 85, are correctly set on the Control
Display and on the mobile phone, for in‐
stance to correctly display appointments.
Vehicle equipment
This chapter describes all series equipment as
well as country-specific and special equipment
offered for this model series.Therefore, it also
describes equipment that may not be found in
your vehicle, for instance due to the selected
special equipment or the country version. This
also applies to safety-related functions and sys‐
tems.
Office is activated, refer to page 231.
Updating
Data are updated every time the mobile phone
is connected to the vehicle. Appointment en‐
tries, tasks, notesandreminderscanbeupdated
separately.
At a glance
1. "Office"
2. "Current office", "Calendar", "Tasks",
"Notes" or "Reminders"
General information
Contacts, appointments, tasks, notes, text mes‐
sages, and e-mails from the mobile phone can
be displayed on the Control Display if the mobile
phone provides compatible support of these
functions and the necessary Bluetooth stand‐
ards.
3. Open "Options".
4. "Update data"
Cell phone data are transmitted again to the
vehicle.
Information about which mobile phones support
the Office functions can be found at
of compatible mobile phones is available for Of‐
fice.
Office information
The number of unread messages and active
tasks as well as the upcoming appointments are
displayed.
Contents are only displayed in full length when
the vehicle is stationary.
1. "Office"
2. "Current office"
The mobile phone has read-access only.
Do not use Office while driving
3. Select the desired entry to display details.
To avoid becoming distracted and posing
an unnecessary hazard to your vehicle's occu‐
pants and to other road users, never attempt to
use the controls or enter information unless traf‐
fic and road conditions allow this.◀
Requirements
▷
A suitable mobile phone is paired with the
vehicle and connected. In some mobile
phones, data access must be confirmed on
the mobile phone.
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Office
Communication
Dialing phone numbers
1. Select the desired contact.
2. Select the phone number.
The connection is established.
Contacts
Note
Equipment version with the mobile phone prep‐
aration package.
Editing a contact
1. Select the desired contact.
2. "Edit contact"
At a glance
Contacts can be created and edited. The con‐
tacts from the mobile phone are displayed as
well if this function is supported by the mobile
phone. The addresses can be adopted as des‐
tinations for navigation and the phone numbers
can be dialed.
Displaying contacts
General information
1. "Office"
3. Change the entries.
2. "Contacts"
4. "Store contact in vehicle"
When a contact is edited, the changes are not
stored on the mobile phone. A copy of the entry
is stored in the vehicle.
Selecting the contact as a navigation
destination
1. Select the desired contact.
2. Select the address.
All contacts are listed in alphabetical order. De‐
pending on the number of contacts, an A-Z
search is offered, refer to page 23.
When contacts from the mobile phone are
used, the address may need to be matched
to the navigation data contained in the vehi‐
cle. In this case:
A symbol indicates the storage location of the
contacts.
Correct the address.
Symbol
Storage location
3. "Start guidance" or "Add as another
destination"
No sym‐ In the vehicle; the address has not
bol
been checked as a destination.
Checking the address as a destination
In the vehicle; the address has
been checked as a destination.
An address that is to be used for destination
guidance must match the navigation data con‐
Mobile phone.
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Communication
Office
tained in the vehicle. The address can be
checked for this purpose.
If necessary, "Accept address".
9. "Store contact in vehicle"
1. Select the desired contact and highlight the
address.
Contact types
Various contact types can be assigned to phone
numbers and addresses.
2. Open "Options".
3. "Check as destination"
Symbol
Meaning
4. Correct and store the address if necessary.
If the address is corrected and stored, a copy of
it is stored in the vehicle. The address is not
changed on the mobile phone.
Home phone number.
Business phone number.
Mobile phone number.
Other phone number.
Home address.
New contact
General information
A contact can have up to 8 phone numbers,
2 addresses, 3 e-mail addresses and one Inter‐
net address.
Business address.
Specifying the home address
1. "Office"
A home address can be stored. It appears at the
top of the contact list.
2. "Contacts"
3. Open "Options".
4. "New contact"
1. "Office"
2. "Contacts"
3. "Home"
4. Create a contact.
5. "Store contact in vehicle"
Selecting the sorting order of the
names
Names can be displayed in a different order.
1. "Office"
5. The entry fields are still filled with the previ‐
ous entries: "Delete input fields"
2. "Contacts"
3. Open "Options".
6. Fill in the entry fields: select the symbol next
to the entry field.
4. "Display: last, first name" or "Display: first,
last name"
7. Enter the text and assign the contact type.
Depending on how the contacts were stored on
themobilephone, thesortingorderofthenames
may differ from the selected sorting order.
8. If the vehicle is equipped with a navigation
system: enter the address. Only addresses
contained in the navigation data in the vehi‐
cle can be entered. This ensures that desti‐
nation guidance is possible for all ad‐
dresses.
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Office
Communication
Show contact pictures
Displaying messages
1. "Office"
Pictures stored with the contacts are stored in
the vehicle when the mobile phone is connected
to the vehicle. The number of transmitted pic‐
tures depends on the mobile phone. The mobile
phone must support this function.
2. "Messages"
A symbol identifies the type of message.
Symbol Message type
Text messages.
1. "Office"
2. "Contacts"
My Info
3. Open "Options".
4. "Configure Bluetooth®"
5. "Show images"
Message from the Concierge serv‐
ice.
E-mail from mobile phone.
Display of all contact pictures is activated or de‐
activated.
Filtering the message list
Deleting contacts
The message list can be filtered if more than one
type of message exists.
Only contacts that are stored in the vehicle are
deleted. The contacts on the mobile phone can‐
not be deleted.
1. "Filter:"
1. "Office"
2. "Contacts"
3. Highlight the contact.
4. Open "Options".
5. "Delete contact" or "Delete all contacts"
6. If necessary. "Yes"
2. Select the type of message.
Messages
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"All"
All messages are displayed.
"E-mail"
General information
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Whether or not text messages and e-mails from
the mobile phone are displayed depends on
whether transmission from the mobile phone to
the vehicle is supported. Text messages and e-
mails may not be supported by the service pro‐
vider, or the function may need to be enabled
separately. After the mobile phone is first paired,
transmission may take several minutes. Mes‐
sages are only displayed in full length when the
vehicle is stationary. Messages from the addi‐
tional telephone are not transmitted.
Only e-mails from the mobile phone are
displayed.
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"Service message"
Only messages from the BMW Assist
Concierge service and My Info are dis‐
played.
"Text message"
Only text messages from the mobile
phone are displayed.
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Communication
Office
Deleting messages
My Info
Messages from the Concierge service and
My Info can be deleted.
Selecting additional functions
Additional functions are available when a mes‐
sage is selected.
Delete a message:
1. "Office"
Symbol Function
2. "Messages"
"Start guidance" or "Add as another
destination"
3. Select the desired message.
4. Open "Options".
5. "Delete message"
Delete all messages:
"Call"
If the message contains a number,
the connection is established.
1. "Office"
"Select phone number"
2. "Messages"
3. Open "Options".
If the message contains more than
one number, select the desired num‐
ber from the list. The connection is
established.
4. "Delete all messages" or "Delete service
messages"
Text messages
Message from the Concierge service
Calling the sender of a text message
1. Select the desired message.
Storing an address
1. Select the desired message.
2. Open "Options".
2.
Select the symbol.
3. "Store contact in vehicle"
Saving the sender in the contacts
1. Highlight the desired message.
2. Open "Options".
Selecting additional functions
Additional functions are available when a mes‐
sage is selected.
3. "Store as new contact" or "Add to existing
contact"
Symbol Function
Using contact data
"Start guidance" or "Add as another
destination"
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 249.
"Call"
If the message contains a number,
the connection is established.
Reading the text message out loud
Read the text message out loud, refer to
page 249.
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Office
Communication
Only a part of the email from the cell phone
is loaded into the vehicle.
Symbol Function
"Select phone number"
Reading the e-mail out loud
Read the e-mail out loud, refer to page 249.
If the message contains more than
one number, select the desired num‐
ber from the list. The connection is
established.
Calendar
"Further information"
Display additional information.
Display the calendar
Appointments during the last 20 days and the
next 50 days can be displayed.
E-mail
1. "Office"
Displaying e-mails
1. "Office"
2. "Calendar"
The appointments on the current day are
displayed.
2. "Messages"
3. Select the desired e-mail.
Selecting the calendar day
1. Select the date.
Displaying e-mail contacts
If the sender and recipient of an e-mail are trans‐
mitted by the mobile phone, this information is
displayed in the e-mail.
"Sender/Recipient"
If the e-mail addresses are stored in the con‐
tacts, the contact is displayed. Select the con‐
tact to display details.
If the e-mail addresses are not stored in the con‐
tacts, only the e-mail address is displayed.
2. Select the desired day or date.
Using contact data
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"Next day"
"Date:"
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 249.
"Previous day"
"Today"
Deactivating the full display
When an e-mail is opened in the vehicle, the e-
mail is fully transmitted to the vehicle. This may
result in charges.
Display the appointment
1. Select the desired appointment.
2. Scroll through the appointment if neces‐
sary:
1. "Office"
2. "Messages"
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Turn the controller.
Select the symbol.
3. Open "Options".
4. "Fully download e-mails"
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Communication
Office
Using contact data
Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 249.
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 249.
Reading the appointment out loud
Reading the task out loud
Read the appointment out loud, refer to
page 249.
Read the task out loud, refer to page 249.
Notes
Tasks
Displaying notes
1. "Office"
Displaying the task list
Display tasks that are due within the next
90 days.
2. "Notes"
All notes are displayed.
1. "Office"
2. "Tasks"
Displaying the note
1. Select the desired note.
Sorting the task list
1. Select the header in the task list.
2. Scroll in the note if necessary:
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Turn the controller.
Select the symbol.
2. Select the sorting criterion:
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"Priority (!)"
"Subject"
Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 249.
"Due date"
Displaying the task
1. Select the desired task.
2. Scroll in the task if necessary:
Reading the note out loud
Read the note out loud, refer to page 249.
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Turn the controller.
Select the symbol.
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Office
Communication
Reminders
Reading out loud
Text messages, e-mails, appointment entries,
tasks, and notes can be read out loud.
Displaying reminders
Reminders of pending appointments and tasks
are displayed. After an appointment or after a
task is due, the reminder is no longer displayed.
1. Select the desired message, appointment,
task, or note.
2.
Select the symbol.
1. "Office"
The following options are available during read‐
ing:
2. "Reminders"
3. Select the desired reminder.
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"Pause"
The corresponding appointment or the task are
displayed.
Interrupt reading. Select again to restart
reading.
"Back to beginning"
Start reading the message again from the
beginning.
Using contact data
At a glance
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Select the symbol.
Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected.
Go back one paragraph.
Select the symbol.
Skip a paragraph.
Displaying contact or selecting phone
number
To end reading, turn the controller to the left.
1.
"Use contact data"
What to do if...
Information on suitable mobile phones, refer to
page 230.
2. Display the contact or select the phone
number:
▷
Select the contact to display contact de‐
tails.
Appointments, tasks, notes, text messages, or
e-mails from the mobile phone are not dis‐
played.
▷
Select the phone number to establish a
connection directly.
▷
The mobile phone is not capable of the
missing function or is not connected cor‐
rectly.
Storing contact data
1.
"Use contact data"
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The Office function is deactivated.
2. Highlight the phone number or e-mail ad‐
dress.
The mobile phone is connected as an addi‐
tional phone.
3. Open "Options".
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Appointments are older than 20 days or are
more than 50 days in the future.
4. "Add to existing contact" or "Store as new
contact"
The tasks have been marked as completed
or have a due date that lies more than
90 days in the future.
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Communication
Office
▷
Depending on the number of stored ap‐
pointments, task notes, and messages in
the mobile phone, not all are displayed in the
vehicle.
Not all appointments and tasks from the mobile
phone are displayed at the right time?
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The time zone, time, or date is incorrectly set
on the Control Display and mobile phone.
The e-mail attachment is not displayed.
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E-mails are transmitted without an attach‐
ment.
Entries are not displayed in full length.
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Text were already transmitted from the mo‐
bile phone in a shortened form.
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Synchronization between the mobile phone
and vehicle may take several minutes.
The contact pictures are not being displayed?
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Up to 200 contact pictures can be stored in
the vehicle.
The E-mail is displayed with a delay?
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Check the e-mail settings on the telephone
and adjust if necessary.
If all points in this list have been checked and the
required function is still not available, please
contact the hotline or service center.
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